PCCC Accounts Receivable Policies Update
Jan 01, 2013
PCCC has updated our various customer policies as of January 1st, 2013. Please take a moment to review these policy changes. Thank you for your time and your support with your business!
To maintain lower processing fees, PCCC will be moving away from printed invoices. Those accounts wishing to receive paper invoices may be subject to a $2.50 processing fee per invoice not to exceed $10 per month.
Re: Pricing Changes
PCCC will be increasing our labor rates by approximately 5% this year. We have proudly maintained the same rates for the past 6 years and we hope this small increase is understood. Complete rates are posted at http://www.pccc.com/.
Re: Accounts Receivable Policy
NOTE: There are no changes in these policies since May 1, 2003.
Re: Frequently Asked Questions for Reimbursed Expenses
All requests for net terms, including those previously issued, will be no greater than Net 10. Additionally, any late payments may require a credit card on file as a backup payment.
Payment for services rendered will be due immediately upon receipt of the invoice.
Payment for hardware will be due upon delivery.
Payment for reimbursable expenses will be due immediately upon receipt and may include a small handling fee. Additionally, these expenses will be subject to all late payment penalties and interest and net terms do not apply.
All jobs in excess of $4,500.00 will require a 50% deposit for work to begin with the balance due immediately upon completion.
Any payments more than 30 days past-due will be subject to a late fee of not more than $5.00 per month per invoice and finance charges of 1.5% per month on the total unpaid balance.
Q: What is a "Reimbursed Expense"?
A: PCCC bills for time and material. At times, we have to purchase items or services on your behalf. These are reimbursed expenses that then must be paid back to PCCC. Of course, we always consult with you before making any purchases, but in order to provide you with timely service, we do not invoice for these purchases. Instead, they are included as a line item in the overall Customer Statement.
Q: Where is the Receipt or Invoice for a Reimbursed Expense?
A: You will not receive an invoice from PCCC for these items. One copy of the original receipt is sent to you after the purchase. If more copies of a receipt are needed, please note that additional administrative fees may apply.
Q: Why Do We Handle Reimbursed Expenses in this Manner?
A: We handle reimbursed expenses this way to save you both time and money! If we were to handle the expenses through a formal invoice, we would be forced to add additional charges to cover administrative fees, handling and taxes.
Q: When is a Reimbursed Expense Due?
A: All reimbursed expenses are due immediately upon receipt of the relevant Customer Statement. Unfortunately, terms do not apply and if you make payment by credit card, an additional handling fee of 3% to 5% may apply. If you would prefer, we can also use a provided credit card to make the initial payment for these expenses, thus reducing costs and delays even further.
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Peregrine Computer Consultants Corporation
3927 Old Lee Highway
Fairfax, VA 22030-2422
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